eFSAP Resource Center

Updates


This page will be updated as new system features and user materials are available.
Please check back regularly for updates.




7/12/18 - Additional eFSAP Regional Workshops: Register Now

Over the last year, the Federal Select Agent Program (FSAP) has released extensive new functionality to the eFSAP system.

FSAP shared information on July 25, 2018 that as a part of its continued effort to provide eFSAP training and gain input from the regulated community, this summer, FSAP staff directly involved in eFSAP development will conduct a series of regional workshops.

Earlier this week, FSAP completed its first eFSAP regional workshop in Irvine, California.  Many thanks to all of the Responsible and Alternate Responsible Officials who drove and flew in to make the workshop a success.  Workshop attendees were able to preview upcoming eFSAP features still currently in development, provide valuable input on the current iteration of the system, and contribute ideas for desired functionality in future releases.  The eFSAP development team was also able to answer questions and resolve issues that some workshop attendees were currently experiencing with the system.

The following additional regional eFSAP workshops are now open for registration:

  • July 31, 2018 - Madison, WI.  Madison Marriott West, 1313 John Q Hammons Dr, Middleton, WI 53562
  • August 30, 2018 - Austin, TX.  Austin Marriott South, 4415 S IH 35 Frontage Rd, Austin, TX 78744
  • September 13, 2018 - Riverdale, MD.  4700 River Rd, Riverdale, Maryland 20737
  • September 18, 2018 - Hartford, CT. Hartford Marriott Farmington, 15 Farm Springs Rd, Farmington, CT 06032

Entity representatives interested in attending one or more of these additional regional workshops can register for the events by visiting the registration webpage.  Registration will be limited to 50 attendees at each workshop.  Workshop agendas and additional information will be provided to attendees approximately one week before the start date of each event.

We encourage those who are able to attend one of these regional workshops.


7/10/18 - New eFSAP tools to assist users with APHIS/CDC Form 3

The Federal Select Agent Program (FSAP) has developed two new reference guides to assist eFSAP users with the APHIS/CDC Form 3 features. The reference guides are to provide a quick reference on how to input data by each section into eFSAP regarding APHIS/CDC Form 3.

The new quick reference guides are available online in the eFSAP Resource Center, and include the following materials:

We hope that this information is helpful to you. If you have any questions related to the eFSAP system in general or with SAMS access to the system (e.g., log in problems, system outage) please contact the eFSAP customer support desk using the online help form, through email at eFSAPSupport@cdc.gov, or by phone at (877) 232-3322.





  • 6/25/18 - Upcoming eFSAP Regional Workshops

    Over the last year, the Federal Select Agent Program (FSAP) has released extensive new functionality to the eFSAP system.

    As a part of our continued effort to provide eFSAP training and gain input from the regulated community, over the coming months, FSAP staff directly involved in eFSAP development will be conducting a series of regional workshops. These workshops will provide hands-on training and eFSAP assistance to attendees. There will also be time dedicated to gaining input from the regulated community on additional desired features and functionality. Further, FSAP will provide attendees with a preview of upcoming releases and answer any questions or concerns from the regulated community.

    The first workshop will be conducted on Monday July 9, 2018 in Irvine, California at the Anaheim Marriott Hotel, 700 West Convention Way, Anaheim, California 92802 from 9:00 – 3:00 pm Pacific Time. To register for the event, please visit the Training Registration Page.

    FSAP is planning to conduct additional one-day regional workshops in late July through September at the following locations: Austin, TX; Hartford, CT; Madison, WI; and Riverdale, MD. Specific dates and locations for these additional workshops will be communicated by SA Gram in the coming weeks.

    We encourage those who are able to attend one of these regional workshops. Registration will be limited to 50 attendees at each workshop.


  • 5/8/18 - New eFSAP tools to assist users with APHIS/CDC Forms 2 & 4

    The Federal Select Agent Program (FSAP) has developed a series of reference guides to assist eFSAP users with the APHIS/CDC Form 2 and APHIS/CDC Form 4 eFSAP features. The reference guides are to provide a quick reference on how to input data by each section into eFSAP regarding APHIS/CDC Form 2 and APHIS/CDC Form 4.

    The quick reference guides are available online in the eFSAP Resource Center, and include the following materials:


  • 5/7/18 - Additional user functionality for eFSAP: 1) data table redesigns, 2) file upload enhancements

    The Federal Select Agent Program (FSAP) is pleased to announce the deployment of additional functionality to the eFSAP system.

    Beginning May 7, 2018, authorized SAMS-account holders at all registered entities will be able to enjoy the following system-wide enhancements and additional functionality within eFSAP:

    System-wide data table redesign

    Data tables within eFSAP (e.g., amendment summary table, APHIS/CDC Form 2, 3, and 4 tables, document tables) have been completely redesigned to provide additional information and an enhanced user experience. Changes include:

    • Form 2 approval and expiration dates, APHIS/CDC Form 3 incident type).
    • Data table columns now have fixed column headers during scrolling.
    • Data tables support filtering and sorting of each data column independently for rapid retrieval of specific documents, amendments, and APHIS/CDC Forms 2, 3 and 4.

    File upload enhancements and additional functionality

    The file upload feature of eFSAP has been redesigned to aid in subsequent search and retrieval, organization and version control, and to provide transparency regarding the status of FSAP review.

    • eFSAP file upload now supports close to 700 different file types (e.g., .pdf, .doc, .rtf).
    • Entities are now able to add text descriptors and assign files to predefined categories during the upload process to aide in future file search and retrieval.
    • eFSAP now automatically generates unique versions of entity files with the same title to prevent overwrite and assist in keeping track of the most up-to-date copy of a file.
    • After file upload, entity users are able to see the status of FSAP review (e.g., not yet reviewed, under review by FSAP, review complete).

    A tutorial with screenshots of the new features is available online. In addition, the APHIS/CDC Form 1 overview training guide available online has been updated with this information, and a new resource on uploading eFSAP documents has also been posted.


  • 4/30/18 - Upcoming eFSAP Training: Register Now!

    In the coming days, the Federal Select Agent Program (FSAP) will be releasing extensive new functionality to the eFSAP system. This update brings users the ability to categorize files during the upload process and track the review status of documents that have been uploaded for FSAP review. Users will also be able to maintain, view, and retrieve multiple versions of their documents that have been uploaded over time. In addition, the pending update brings a redesign of data tables throughout the system, giving users the ability to filter and sort each table column independently for rapid retrieval of information.

    We have scheduled upcoming online training opportunities to assist you with using the new features. Online training sessions will be held between May 7-18, 2018. We encourage you to attend one of these training sessions.


  • 3/13/18 - New eFSAP guidance to assist with user log on

    The Federal Select Agent Program (FSAP) is committed to providing the regulated community with an optimal eFSAP system user experience. In order to address and help troubleshoot log on issues that have been reported by some users, FSAP developed a reference guide containing reported issues and solutions. The guidePDF can be found online in the eFSAP Resource Center. We hope that this information is helpful to you in case you should experience one of the identified issues.


  • 3/02/18 - Additional user functionality for eFSAP (APHIS/CDC Form 1 Section 5 amendments, email notifications, and view-only users)

    The Federal Select Agent Program (FSAP) is pleased to announce the deployment of additional functionality to the eFSAP system.

    APHIS/CDC Form 1 Section 5 Amendments:
    Beginning immediately, Responsible Officials (ROs) and Alternate Responsible Officials (AROs) have the ability to perform the following activities directly in eFSAP:

    • Modify Section 5A: Entity-Wide Security Assessment and Incident Response
    • Modify Section 5B: Entity-Wide Biosafety/Biocontainment
    • Modify Section 5C: Entry Requirements for Federal Select Agent Program Inspectors

    Email Notifications:
    eFSAP also now supports email notifications.  Once daily, ROs and AROs will receive an email if FSAP staff have executed any action that generated a notification in an entity’s notification table.  The email will indicate that ROs and AROs should log into eFSAP at their earliest convenience to review the action.

    View-only Users:
    eFSAP has been configured to accept a new class of “view-only” users that have access to the system in the following manner:

    • Users of this class have view-only access to their entity’s registration information and APHIS/CDC Forms 2 – 4
    • Users of this class are able to upload documents to the document repository on behalf of the entity
    • Users of this class are able to download documents from their entity’s eFSAP document repository

    ROs are requested to provide FSAP with a list of individuals that they would like to have this level of access for their entity. For each individual, please provide the following information:

    • Entity name
    • First name, last name, email address (single line per person)

    You may send the list using the text box on the eFSAP customer support desk online help form or through email at eFSAPSupport@cdc.gov.

    Please visit the online eFSAP Resource Center to find tutorials with screenshots detailing these new features.  In addition, FSAP has posted a training video to walk users through the submission of Section 5 amendments. 

    For your awareness, FSAP also recently posted online a new video showing how to modify strains and serotypes in eFSAP (APHIS/CDC Form 1 Section 7).


  • 2/05/18 - Update on Access Approval Expirations

    As the Federal Select Agent Program (FSAP) previously shared with the regulated community, the eFSAP system contains a feature to help Responsible Officials (ROs) monitor pending expiration of employee approval for access to select agents and toxins.  In the Section 4 screen of the APHIS/CDC Form 1 found in eFSAP, the system highlights when an individual’s access approval is about to expire.  To prevent an individual’s access to select agents and toxins from terminating unnecessarily, we recommend that any individual identified as needing a renewal (90 days from termination or “orange” designation) should immediately initiate the process for renewal by submitting a new form FD-961 to the Criminal Justice Information Services Division (CJIS).

    Should an individual’s access approval expiration date pass without having completed a renewal, FSAP will remove those individuals from the entity’s registration and their access to select agents and toxins will be revoked.  If this happens, the RO is responsible for requesting that the individual be added back to the registration.

    As previously shared, FSAP will no longer send out “expiring access approval” notification letters.  It is the responsibility of each RO to monitor the status of their entity’s individuals’ access approvals and ensure that the appropriate renewal paperwork is submitted in a timely manner.


  • 1/12/18 - Use of eFSAP for Immediate Notification Submissions (APHIS/CDC Forms 3 and 4A)

    The Federal Select Agent Program (FSAP) would like to ensure eFSAP users are aware that they can now submit immediate notifications for APHIS/CDC Form 3 and APHIS/CDC Form 4A directly to FSAP via the system. Tutorials with screenshots detailing these features are available here.


  • 01/09/18 - Additional eFSAP Training Videos Now Available

    The Federal Select Agent Program (FSAP) has recently posted several additional online videos to assist users with completing tasks in the electronic Federal Select Agent Program portal, eFSAP.

    The new videos, available here, will help users complete functions associated with APHIS/CDC Forms 1 – 4 and include the following:

    • How to change an entity’s name, abstract, or type (Form 1 Section 1 amendments)
    • How to change an entity’s physical or additional address (Form 1 Section 1 amendments)
    • How to add personnel to an entity’s registration (Form 1 Section 4 amendments)
    • How to submit an APHIS/CDC Form 2 Section 1
    • How to submit an APHIS/CDC Form 2 Section 2
    • How to submit an APHIS/CDC Form 2 Section 3
    • How to submit an APHIS/CDC Form 3
    • How to submit an APHIS/CDC Form 4a Sections a and b
    • How to submit an APHIS/CDC Form 4a Sections c and d
    • How to submit an APHIS/CDC Form 4b

    Additional resources will continue to be posted to this page as they become available.


  • 12/22/17 - Additional user functionality for eFSAP (APHIS/CDC Form 1 Sections 1 and 7b amendments and ability to view or download supporting documents)

    The Federal Select Agent Program (FSAP) is pleased to announce the deployment of additional functionality to the eFSAP system.

    Beginning December 22, 2017, registered users have the ability to log in and perform the following activities directly in eFSAP:

    • Make changes to an entity name or type (Form 1 Section 1a)
    • Modify an entity’s address (Form 1 Section 1a)
    • Make changes to the entity abstract (Form 1 Section 1c)
    • Add, remove, and edit strains and serotypes of select agents and toxins (Form 1 Section 7b)

    Users also now have the ability to directly view or download supporting documents after they have been uploaded into eFSAP.  Performance enhancements have also been made to Form 1 Section 4. 

    Please visit the online eFSAP Resource Center to find tutorials with screenshots detailing these new features.


  • 12/11/17 - eFSAP notifications regarding expiration of individuals’ access approvals

    The Federal Select Agent Program (FSAP) would like to alert eFSAP users of a feature in the eFSAP system related to the pending expiration of an entity’s employee’s approval for access to select agents and toxins. In the Section 4 screen of the APHIS/CDC Form 1 found in eFSAP, the system highlights when an individual’s access approval is about to expire:

    • When an individual’s access approval is 90 days from termination, their expiration date turns from “blue” to “orange.
    • When an individual’s access approval is 45 days from termination, their expiration date turns to “red.”
    • The individual may no longer have access to select agents or toxins once the listed expiration date has passed.

    To prevent an individual’s access to select agents and toxins from terminating unnecessarily, we recommend that any individual identified as needing a renewal (90 days from termination or “orange” designation) should email a new FD-961 form to the Criminal Justice Information Services Division (CJIS) at FD961@leo.gov. Please ensure that the photo is scanned according to the digital image requirements on page 4 of the FD-961 and as listed in the instructions for section IV. Fingerprint cards are normally not required – however, CJIS reserves the right to request additional fingerprint cards when they deem it is necessary.

    FSAP plans to discontinue sending out “expiring approval” notification letters after December 31, 2017. It is the responsibility of each Responsible Official to monitor the status of their entity’s individuals’ access approvals and ensure that the appropriate renewal paperwork is submitted in a timely manner.


  • 12/08/17 - New eFSAP Training Videos Now Available

    The Federal Select Agent Program (FSAP) has recently posted several new online videos to assist users with completing tasks in the electronic Federal Select Agent Program portal, eFSAP.

    The new videos, available here, will help users complete functions associated with APHIS/CDC Form 1 and include the following:

    • How to remove personnel (Section 4 amendments)
    • How to reactivate personnel (Section 4 amendments)
    • How to request a registration renewal

    Additional resources will continue to be posted to this page as they become available.



  • 11/20/17 - Welcome to the eFSAP resource page!

    Welcome to the eFSAP resource page, where you will find information about the system and resources to assist you with use of the system.  If you have further questions or comments, you can reach us at lrsat@cdc.gov or agsas@aphis.usda.gov.  We will be posting updates as additional phases of the system, and new materials, are released.

    Currently, the system is being rolled out to users (Responsible Officials and Alternate Responsible Officials) at registered entities.  Features related to Form 1 and Form 3 are now available to those users, with additional functionality soon to come.

    Later this year, the system will become available to users at non-registered entities.